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Yes, in FP7, the Principal Investigator's salary can be included in the budget of an ERC grant at a later stage. However, the maximum Union financial contribution cannot be increased and a new budget breakdown will be requested during the amendment of change of Host Institution.
In FP7, there is no template provided. It is up to the Host Institutions to agree on appropriate private law arrangements. However, the ERCEA will give advice based on its experience with other cases if requested.
In FP7, portability means the transfer of the entire project or part of it to a new beneficiary. Like the initial Host Institution, the new Host Institution must comply with the requirements of the Rules for participation and be established under national law in an EU Member State or Associated Country. Exceptions from the establishment requirement apply for the Joint Research Centre of the European Commission, for International European interest organisations and for entities created under EU law.
A transfer of the project may happen before signature of the grant agreement or during the implementation of the project.
The project officer should be informed as indicated in the invitation letter. The change of Host Institution must be formally accepted by the ERCEA.
The new and the initial Host Institution will need to agree on the transfer of the project and all the related aspects so that the project can be pursued. The total Union contribution will not be adjusted.The Principal Investigator has to explain the nature and reasons for the move of the project to another institution, as well as the added value of the move to the scientific output of the project or their career.
The initial Host Institution must introduce the request for the amendment of the Grant Agreement by the ERCEA (Articles II.2.d).vii) and II.34.3 (Single Beneficiary) and II.2.3.vii) and II.36.3 (Multi-Beneficiary) of the General Conditions to the ERC Grant Agreement).
Once the amendment has been approved, the initial Host Institution must transfer documentation/ foreground and the part of the pre-financing received for the grant, depending on the case, to the new beneficiary.
In FP7, the need for an amendment of the Grant Agreement is assessed by the ERCEA on a case-by-case basis.
All changes of the Principal Investigator time commitment on the project or/and in total working time spent in an EU Member State or Associated country have to be previously agreed with the ERC Executive Agency. Otherwise there may be a risk for some costs to be declared ineligible or even the grant to be terminated.
For instance, for Synergy Grants from the Ideas Work Programme 2012 onwards:
Principal Investigators should devote at least 30% of their working time to the ERC-funded project, while spending at least 50% of their total working time in an EU Member State or Associated Country.
In FP7 ERC projects, the request can be grouped per grant type, but only if the former authorised representative, the new authorised representative and the contact person are the same in all the projects of the amendment request.
Further advice can be provided via the ERCEA amendments functional mailbox (ERC-C2-AMENDMENTS@ec.europa.eu ).