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According to the conditions of the ERC Starting Grant 2019 call, eligible career breaks that can be considered for the extension of the eligibility window are:
All these circumstances need to be properly documented. Please find below examples of such documents:
For more information, see section 'Eligibility criteria' of the ERC Work Programme 2019.
According to the conditions applied to the ERC 2018 frontier research Grants, there are three main restrictions to be considered for Principal Investigators (PIs) in this regard:
These restrictions are specified in the ERC Work Programme 2018 and may be modified in future Work Programmes by the ERC Scientific Council in light of experience.
As a team member, it is possible to participate in more than one ERC Grant.
Changes to the original proposal can be introduced during the preparation phase of the Grant Agreement and during the implementation of the action. Both types of changes require the ERC Scientific Department's approval. If the change intervenes after the signature of the grant agreement usually an amendment is required (cases of amendments are listed in the FP7 Guide for Amendments).
An amendment of the Description of Work (Annex I) is always needed for: a change in the scientific work or a change in the project's objectives; the removal/addition of tasks or substantial changes in the distribution of the work between beneficiaries (in case of multi-beneficiary grants); the introduction/removal of third parties and/or subcontractor (except for subcontracting of minor tasks); and the addition or removal of a beneficiary (including change of host institution).
Other changes require only an information letter, such as requests for sabbatical leaves and a change of authorised representative of the Host Institution.
Some changes do not require any amendment, such as changes in budget breakdown in between costs categories or in between reporting periods, etc. In this case the Project Officer should be informed.
When in doubt whether an amendment is needed, beneficiaries are encouraged to contact the ERCEA via the amendments functional mailbox: ERC-C2-AMENDMENTS@ec.europa.eu.
In exceptional cases, the ERCEA may prolong the duration of a project. An extension may be granted in the following situations:
(1) on well-justified scientific grounds and provided that a high scientific value has been demonstrated in the project implementation;
(2) if the request was caused by events that were not reasonably foreseeable at the point of signing the grant;
(3) in cases of force majeure;
(4) for health reasons of the principal investigator (PI);
(5) in case of parental/maternity leave of the PI in line with the social legislation applicable in the Host country and Host Institution of the PI.
However, late starts or delays of administrative nature (e.g. purchase of equipment, recruitment of staff) are expected to be caught up during the life time of the project.
Only one extension may be accepted for one project. The ERC grant agreements may be extended by a maximum of 12 months, except for 'Proof of Concept' (PoC) grants for which the maximum extension is 6 months. These time limits do not apply in the above-mentioned cases relating to force majeure, health reasons and parental/maternity leave.
A request for extension can be submitted to the ERCEA only after the approval of the mid-term scientific report and no later than 6 months before the end of the project. Retro-active demands for extension will not be accepted. To extend a project, the ERC Grant Agreement has to be amended.
The box "Open access has been or will be provided?" should be ticked if: (1) the publisher has provided immediate open access, possibly after payment of an author publication charge (APC); or (2) the publication has been deposited in a repository for scientific publications and open access has been or will be provided through this repository either immediately or after the elapse of an embargo period.
If the Grant Agreement contains a Special Clause 39 ERC, then in principle the box should be ticked for all publications related to foreground from the project. In this case, if for some reason open access has not been provided to a publication related to foreground from the project and will not be provided within six months from publication, a justification must be included in the report, explaining the best efforts that have been made to provide open access to the publication, in line with the details explained in section 7.3 of the Guide to Intellectual Property Rules for FP7 projects.
For ERC projects, there are two main routes towards open access to publications, both equally valid:
(1) Self-archiving (also referred to as 'green open access') means that the published article, monograph, book chapter etc. or the final peer-reviewed manuscript is archived (deposited) by the author - or a representative - in an online repository before, alongside or after its publication. Repository software usually allows authors to delay access to the article (embargo period);
(2) Open access publishing (also referred to as 'gold open access') means that open access to an article, monograph, book chapter etc. is provided by the publisher immediately upon publication. This route towards open access often (but not always) requires the payment of an open access fee to the publisher to compensate for lost income from subscriptions or from the purchase of the monograph/book. In the case of journal articles, these fees are usually called APCs (article processing charges).
If the Grant Agreement contains Special Clause 39 ERC, posting the publications on the project's webpage or the departments' website is not enough. The Special Clause clearly states that publications must be immediately deposited in a repository for scientific publications and that best efforts must be made to provide open access through this repository. The ERC Open Access Guidelines also state that publications should be deposited in a suitable repository immediately upon publication, with open access being provided as soon as possible.
Special Clause 39 ERC refers to scientific publications related to foreground from the project. Reviews typically provide an overview of developments in a specific area, but do not present the author's own new research results that have not been published elsewhere already. Therefore, reviews will typically not be covered by the Special Clause. However, ERC grantees are encouraged to provide open access also to any reviews that they may publish.
This is explained in detail in section 7.3 of the Guide to Intellectual Property Rules for FP7 projects (e.g. obtaining information about the journal policy on open access, informing the publisher about EU Commission policy on open access; requesting an amending clause to contracts to include open access, consider submitting to another journal, etc.). If it is not possible to deposit the publication in a repository and give it open access within six months, due to longer embargo periods imposed by the publisher, but it is possible to provide immediate open access by paying an article processing charge (APC) to the publisher, grantees are strongly encouraged to choose this second option.