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Q: For ERC projects under FP7, what is meant by 'portability' of a grant?
A:

In FP7, portability means the transfer of the entire project or part of it to a new beneficiary. Like the initial Host Institution, the new Host Institution must comply with the requirements of the Rules for participation and be established under national law in an EU Member State or Associated Country. Exceptions from the establishment requirement apply for the Joint Research Centre of the European Commission, for International European interest organisations and for entities created under EU law.

A transfer of the project may happen before signature of the grant agreement or during the implementation of the project.

  • For a transfer of the project proposal before signature of the grant agreement:

The project officer should be informed as indicated in the invitation letter. The change of Host Institution must be formally accepted by the ERCEA.

  • For a transfer of the project during the implementation of the project:

The new and the initial Host Institution will need to agree on the transfer of the project and all the related aspects so that the project can be pursued. The total Union contribution will not be adjusted.The Principal Investigator has to explain the nature and reasons for the move of the project to another institution, as well as the added value of the move to the scientific output of the project or their career.

The initial Host Institution must introduce the request for the amendment of the Grant Agreement by the ERCEA (Articles II.2.d).vii) and II.34.3 (Single Beneficiary) and II.2.3.vii) and II.36.3 (Multi-Beneficiary) of the General Conditions to the ERC Grant Agreement).

Once the amendment has been approved, the initial Host Institution must transfer documentation/ foreground and the part of the pre-financing received for the grant, depending on the case, to the new beneficiary.

Q: For ERC projects under FP7, is an amendment needed if the contribution/ time commitment of the Principal Investigator changes during the implementation?
A:

In FP7, the need for an amendment of the Grant Agreement is assessed by the ERCEA on a case-by-case basis.

All changes of the Principal Investigator time commitment on the project or/and in total working time spent in an EU Member State or Associated country have to be previously agreed with the ERC Executive Agency. Otherwise there may be a risk for some costs to be declared ineligible or even the grant to be terminated.

For instance, for Synergy Grants from the Ideas Work Programme 2012 onwards:

Principal Investigators should devote at least 30% of their working time to the ERC-funded project, while spending at least 50% of their total working time in an EU Member State or Associated Country. 

Q: For ERC projects under FP7, is it possible to change the authorised representative for several projects with one request?
A:

In FP7 ERC projects, the request can be grouped per grant type, but only if the former authorised representative, the new authorised representative and the contact person are the same in all the projects of the amendment request.

Further advice can be provided via the ERCEA amendments functional mailbox (ERC-C2-AMENDMENTS@ec.europa.eu ).

Q: Under FP7, is it possible to reduce the duration of the project in order to allow the Principal Investigator to apply for another ERC Grant?
A:

In the context of FP7 and according to the Ideas Work Programme 2013, a Principal Investigator may hold only one frontier research grant from the ERC at any one time. In particular, a PI may not submit a proposal for another ERC frontier research grant, unless the existing project ends no more than two years after the call deadline.

A request for a reduction of the duration of the project entails the following consequences:

  • Once a project's duration was reduced, it cannot be extended afterwards (even in case of failure in the application/evaluation process), unless force majeure, maternity or parental leave;
  • A request for the reduction of the duration of a project has to be approved by the Scientific Department. It will evaluate if the goals of the project can be reached in a shorter time;
  • Shortening of the project duration might trigger a reduction of the maximum Union contribution.

Nevertheless, it is possible that an ERC grantee (Starting/Consolidator/Advanced/Synergy Grant) also holds a Proof of Concept Grant.

Q: For ERC projects under FP7, if for any substantive and justified reason the effective start date of the project is delayed from the start date specified in the grant agreement, does it require an amendment?
A:

In FP7, unless a fixed start date is indicated in the grant agreement, ERC frontier research grants are required to start on the first day of the month following the signature of the grant agreement by the ERCEA.

Exceptionally, for duly justified reasons and with the acceptance of the ERCEA, the project start date can be delayed (see the FP7 Guide for Amendments and the ERC Guidance Notes for preparing the Grant Agreement).  Such a delay might require an amendment.

If a delay in the start date is accepted without an amendment, such delay is expected to be caught up during the implementation of the project (no automatic extension).