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Q: For ERC projects under FP7, is it acceptable to provide open access only to the most important publications related to my ERC project?
A:

For ERC projects under FP7, it is not acceptable to selectively provide open access. Open access should be ensured (and ERC should be acknowledged) in all peer-reviewed scientific publications relating to the ERC project results.

Q: For ERC projects (STG-COG-ADG-SYG) granted under FP7, what is the best practice for communication between the Host Institution, the Principal Investigator from an ERC Grant and the European Research Council Executive Agency (ERCEA)?
A:

For ERC projects granted under FP7, communication between the ERCEA and the beneficiary is formalised as follows:
Official communication paper letters: have to be sent to the address defined in Article 8 of the Grant Agreement.
Projects reports (financial and scientific): have to be sent electronically, via the Participant Portal (Articles 4 of the ERC Grant Agreement and II.4 of the General Conditions to the ERC Grant Agreement (Single and Multi-Beneficiary).In case your organisation did not opt for the electronic signature of financial statements, the financial statements (signed on paper) must to be sent by post to the address defined in Article 8 of the Grant Agreement.
Questions on grant preparation:  can be sent directly to the ERCEA by email through the specific functional mailbox for Starting / Consolidator / Advanced or Synergy Grants.
Questions on ERC Grant Agreements or amendments: can be sent through the ERCEA amendments functional mailbox.
Other questions on ERC grants (throughout the lifetime of the project): can be sent to the ERCEA PI helpdesk: erc-c2-pi-helpdesk@ec.europa.eu (phone + 32 2 2992465).
General questions on FP7: can be sent to the Research Enquiry Service at http://ec.europa.eu/research/enquiries

Q: For European Research Council (ERC) projects -Starting (STG), Consolidator (COG), Advanced (ADG), or Synergy (SYG)- granted under FP7, what are the reporting requirements for an ERC grant?
A:

The ERC Grant Agreement foresees two different reporting streams to cover the financial aspects on the one hand and the scientific aspects of the grant on the other hand. This approach distinguishes ERC projects from standard FP7 projects and intends to make reporting most notably for the Principal Investigator lighter and simpler (Article II.4 of the General Conditions to the ERC Grant Agreement (Single and Multi Beneficiary)). Scientific reports are the sole responsibility of the Principal Investigator and are submitted via the Host Institution usually only twice during the lifetime of a project (at mid-term and at the end). Scientific reporting is done via SESAM, which is accessible through the EU Login Participant Portal. The financial reports are to be prepared by the Host Institution in consultation with the Principal Investigator. They provide a declaration of honour to which extent the objectives have been reached, information about how the project has been managed during the reporting period, a chapter on the description of the scientific implementation of the project and the following annexes: Financial Statements and breakdown of direct costs. Depending on the amount of the costs claimed (cumulated amounts equal or superior to €375.000) the report also includes a Certificate on Financial Statements.Article 4 of the ERC Grant Agreement defines the reporting periods and the language that has to be used for the reports. One part of the report, the  Financial Statements (Form C), needs to be introduced via the FORCE application in addition to the paper file that has to be provided to the ERCEA. FORCE is accessible through the ECAS participant portal. A practical user guide on FORCE can be found here.

Q: What are the reporting requirements for an European Research Council (ERC) Proof of Concept (PoC) grant under FP7?
A:

In the ERC Proof of Concept Grants, given the shorter length, the project report will normally be required only once, at the end of the project. This report will combine the technical and financial aspects in one single document. Article 4 of the ERC Grant Agreement defines the reporting periods and the language that has to be used for the reports. One part of the report, the Financial Statements (Form C), needs to be introduced via the FORCE application in addition to the paper file that has to be provided to the ERCEA. FORCE is accessible through the ECAS participant portal. A practical user guide on FORCE can be found here.

Q: Where can I find the European Research Council (ERC) logo and when can I use it?
A:

The European Research Council (ERC) logo and European emblem can be downloaded from the ERC website logos and banners page. The ERC logo can be used by beneficiaries of ERC funding support for the sole purpose of acknowledging that suppport. No explicit permission is necessary to use the ERC logo in this case.

Q: Under FP7, in the ERC financial reporting, what are "receipts" in Point 2 of the Financial Statement (Form C)?
A:

There are three kind of receipts in the ERC financial reporting under FP7 (Article II.17 of the General Conditions to the ERC Grant Agreement (Single and Multi-Beneficiary) and Part 2B, section 1 on Art II.17 of ECGA, in the FP7 Guide to Financial Issues):

Financial transfers or their equivalent from third parties to the beneficiary;

Contributions in kind, free of charge from third parties, if they are specifically to be used for this ERC-project only;

Income generated by the project, excluding the cases when it was generated from the use of foreground.

Receipts are to be taken into account at the moment of the final payment (see Part 2B, section 1, on Article II.17 of ECGA (specific mention of Article II.18.3), in the FP7 Guide to Financial Issues).
Beneficiaries must take into account and declare receipts which are established (revenue that has been collected and entered in the accounts), generated or confirmed (revenue that has not yet been collected, but which has been generated or for which the beneficiary has a commitment or written confirmation) at the time of the submission of the last financial statement.
 

Q: Under FP7, what are the financial reporting requirements for an ERC grant and how are they submitted?
A:

In FP7, the financial reports shall be submitted by the Host Institution in consultation with the Principal Investigator. (See the General Conditions to the ERC Grant Agreement, Article II.3.1.b for Single, or Article II.3.bis.1.b for Multi-Beneficiary Grant Agreements.)The financial reports provide the following parts:
- a declaration of honour;
- a description to which extent the objectives have been reached;
- information about how the project has been managed during the reporting period; and
- a chapter on the description of the scientific implementation of the project.
 
The financial reports also contain several annexes:
- Financial Statements;
- a breakdown of direct costs table; and
- a Budget follow-up table.
 
Depending on the amount of the costs claimed (cumulated amounts equal or superior to €375.000) the report also includes a Certificate on Financial Statements.In Proof of Concept Grants, given the shorter length, the project's reports will normally be required only once, at the end of the project. This report will combine the technical and financial aspects in one single document.
Article 4 of the ERC Grant Agreement defines the reporting periods and the language that has to be used for the reports.For submission of the Financial Statements (Form C) of the financial report, it must be distinguished whether grants that do have electronic submission and those that do not have electronic submission:- Grants with electronic submission (those signed from 01/01/2013 onwards plus those which were signed before and that opted-in through an amendment): the Financial Statements need to be introduced via the FORCE application only.- Grants without electronic submission: the Financial Statements need to be introduced via the FORCE application in addition to the paper file that has to be provided to the ERCEA.
 
 

Q: For ERC projects under FP7, how does the verification of the scientific reports take place and what are the possible consequences?
A:

In FP7, the scientific reports are analysed by the ERC scientific department, while the financial reports are analysed by the ERC grant management department, in collaboration with the scientific department.The PI receives an advance notice letter at the end of the reporting period to upload the scientific report and publications with links to the Participant Portal; a visual guide on how to create and submit scientific report; and the open access policy.There are four possible consequences resulting from the verification of the mid-term scientific reports by the ERCEA:(i) If the scientific report has been approved without conditions:At the end of the next financial reporting period, the payment will not need any additional scientific requirements (unless new scientific issues arise in the meantime).(ii) If the scientific report has been approved under certain conditions:At the end of the next financial reporting period, the payment will be subject to the fulfilment of the suggested scientific recommendations.(iii) If the scientific report has been rejected (e.g. because of missing publications, or inconsistencies with the current Description of Work) and a revised version of the report had been requested:The payment will be suspended at the forthcoming reporting period, until a satisfactory revised scientific report is submitted and approved by the scientific department.
(iv) If the scientific report has been rejected:The ERCEA may start the procedure for termination of the Grant Agreement. Final reports submitted within the framework of the termination will be due 45 days after the decision on termination became effective.
When evaluating the scientific reports, the ERCEA Scientific Department may require a review by additional experts. In these cases, the time to evaluate the reports and disburse payments can be suspended till the review is satisfactory.

Q: For ERC projects under FP7, in the cases where the Host Institution has given a large contribution without cost charged to the project (lab or equipment), does this need to be documented and reported on?
A:

In FP7, the "Description of Work" should mention that the project team will use the respective facility without claiming any costs.

Q: For ERC projects under FP7, what is the procedure if a Principal Investigator leaves (for whatever reason) the Host Institution?
A:

In FP7, if the Principal Investigator leaves the Host Institution, the participation of the Host Institution in the grant shall be terminated. Articles II.33 (Single) and II.35 (Multi-Beneficiary) of the General Conditions to the ERC Grant Agreement are applicable.The Host Institution is strongly advised to contact the ERCEA by sending a request to ERC-C2-AMENDMENTS@ec.europa.eu to receive a tailor made response and further guidance.