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Q: For ERC projects (STG-COG-ADG-SYG) granted under FP7, what is the best practice for communication between the Host Institution, the Principal Investigator from an ERC Grant and the European Research Council Executive Agency (ERCEA)?
A:

For ERC projects granted under FP7, communication between the ERCEA and the beneficiary is formalised as follows:

  • Official communication paper letters: have to be sent to the address defined in Article 8 of the Grant Agreement.
  • Projects reports (financial and scientific): have to be sent electronically, via the Participant Portal (Articles 4 of the ERC Grant Agreement and II.4 of the General Conditions to the ERC Grant Agreement (Single and Multi-Beneficiary).In case your organisation did not opt for the electronic signature of financial statements, the financial statements (signed on paper) must to be sent by post to the address defined in Article 8 of the Grant Agreement.
  • Questions on grant preparation:  can be sent directly to the ERCEA by email through the specific functional mailbox for Starting / Consolidator / Advanced or Synergy Grants.
  • Questions on ERC Grant Agreements or amendments: can be sent through the ERCEA amendments functional mailbox.
  • Other questions on ERC grants (throughout the lifetime of the project): can be sent to the ERCEA PI helpdesk: erc-c2-pi-helpdesk@ec.europa.eu (phone + 32 2 2992465).
  • General questions on FP7: can be sent to the Research Enquiry Service at http://ec.europa.eu/research/enquiries
Q: For European Research Council (ERC) projects -Starting (STG), Consolidator (COG), Advanced (ADG), or Synergy (SYG)- granted under FP7, what are the reporting requirements for an ERC grant?
A:

The ERC Grant Agreement foresees two different reporting streams to cover the financial aspects on the one hand and the scientific aspects of the grant on the other hand. This approach distinguishes ERC projects from standard FP7 projects and intends to make reporting most notably for the Principal Investigator lighter and simpler (Article II.4 of the General Conditions to the ERC Grant Agreement (Single and Multi Beneficiary)). Scientific reports are the sole responsibility of the Principal Investigator and are submitted via the Host Institution usually only twice during the lifetime of a project (at mid-term and at the end). Scientific reporting is done via SESAM, which is accessible through the EU Login Participant Portal. The financial reports are to be prepared by the Host Institution in consultation with the Principal Investigator. They provide a declaration of honour to which extent the objectives have been reached, information about how the project has been managed during the reporting period, a chapter on the description of the scientific implementation of the project and the following annexes: Financial Statements and breakdown of direct costs. Depending on the amount of the costs claimed (cumulated amounts equal or superior to €375.000) the report also includes a Certificate on Financial Statements.Article 4 of the ERC Grant Agreement defines the reporting periods and the language that has to be used for the reports. One part of the report, the  Financial Statements (Form C), needs to be introduced via the FORCE application in addition to the paper file that has to be provided to the ERCEA. FORCE is accessible through the ECAS participant portal. A practical user guide on FORCE can be found here.

Q: What are the reporting requirements for an European Research Council (ERC) Proof of Concept (PoC) grant under FP7?
A:

In the ERC Proof of Concept Grants, given the shorter length, the project report will normally be required only once, at the end of the project. This report will combine the technical and financial aspects in one single document. Article 4 of the ERC Grant Agreement defines the reporting periods and the language that has to be used for the reports. One part of the report, the Financial Statements (Form C), needs to be introduced via the FORCE application in addition to the paper file that has to be provided to the ERCEA. FORCE is accessible through the ECAS participant portal. A practical user guide on FORCE can be found here.

Q: ERC-2016-POC: What are the reporting requirements for an European Research Council (ERC) Proof of Concept grant?
A:

In the ERC Proof of Concept grants, given the shorter length, the project report is required only once, at the end of the project, and will combine the technical and financial aspects in one single document.Article 20 of the H2020 ERC Proof of Concept Grant Agreement defines the reporting requirements. 

The ERC POC report must be prepared and submitted online via the Participant Portal.

Q: I am preparing communication activities in the sense of Article 38.1.1 of the Grant Agreement: who I need to inform in the European Research Council (ERC) and when?
A:
Before engaging in communication activities expected to have a major media impact, European Research Council (ERC) grantees (beneficiaries/participants) must inform the ERC Executive Agency via their project officers or via the mailbox ERC-PRESS@ec.europa.eu.
Q: How do the European Research Council (ERC) principal investigator and beneficiaries acknowledge the research funding received from the European Union and the European Research Council (ERC)?
A:

The European Research Council (ERC) Grant agreement provides guidance for grant holders on how to acknowledge ERC funding.In any communication activity, the European Union emblem/flag and ERC logo should be displayed and EU/ERC funding acknowledged.

For projects funded by Horizon 2020:

Three different model statements to acknowledge ERC funding and support are provided in the Model Grant Agreement. In particular, for scientific publications and dissemination activities, including open access, Article 29.4 provides the following text:"This project has received funding from the European Research Council (ERC) under the European Union's Horizon 2020 research and innovation programme (grant agreement n° xxxx/".For more information please see Articles 27.3, 28.2, 29.4, 38.1.2 of the ERC Model Grant Agreement for Starting Grants, Consolidator Grants, Advanced Grants (Multi- and Mono-Beneficiary) and for Proof-of-concept (Multi- and Mono-Beneficiary).

For projects funded by the Seventh Framework Programme for Research and Technological Development (FP7):

Two model statements to acknowledge ERC funding and support are provided in the Model Grant Agreement. In particular, a model statement to acknowledge ERC funding in scientific publication and dissemination activities (including open access) is provided in Article II.30:

"The research leading to these results has received funding from the European Research Council under the European Union's Seventh Framework Programme (FP7/2007-2013)/ ERC gran agreement n° xxxx".

For more information, please see Articles II.3.1.e) and II.3.bis).1.e) respectively, II.12, II.28, II.30 of the General conditions to the ERC Grant Agreement (Single and Multi-Beneficiary) and Articles II.12, II.28 and II.30 of the General Conditions to the ERC CSA Grant Agreement.

 

Q: What are the reporting requirements for an ERC grant?
A:

The ERC reporting requirements foresee two different reporting streams to cover the financial aspects on the one hand, and the scientific aspects of the grant on the other hand, as described in Article 20 of the ERC Model Grant Agreement.

Scientific reports are the sole responsibility of the Principal Investigator and are submitted via the Host Institution usually twice during the lifetime of a project (at mid-term and at the end). The financial reports are prepared by the Host Institution in consultation with the Principal Investigator and must usually be submitted every 18 months; this report must include information on the use of resources and the general implementation of the project (see Article 20.3 of ERC Model Grant Agreement.

At the end of a project, the Host Institution will also have to submit a Certificate on Financial Statements for each beneficiary (and linked third party) depending on the amount of the costs claimed (if the entity requests a total contribution of €325.000 or more). Both types of reports (Scientific and Financial) are prepared and submitted online via the Participant Portal.

Q: Can a Principal Investigator apply simultaneously, for more than one proposal, as a Principal Investigator to the ERC? Is it possible to receive funding from more than one ERC Grant at the same time?
A:

There are three main restrictions to be considered for Principal Investigators in this regard:

  • A Principal Investigator may submit proposals to different ERC frontier research grant calls published under the same Work Programme, but only the first eligible proposal will be evaluated.
  • A researcher may participate as Principal Investigator or Co-Investigator (please note that projects with a Co-Investigator were supported under the Advanced Grant in ERC Work Programmes from 2008 – 2011) in only one ERC frontier research project at any one time. Please note that a new frontier research project can only start once a previous frontier research grant agreement has ended.
  • A researcher participating as Principal Investigator in an ERC frontier research project may not submit a proposal for another ERC frontier research grant, unless the existing project ends no more than two years after the call deadline (please note that this should be calculated according to the duration of the project as stated in the current frontier research project grant agreement).

These restrictions may be modified in future work programmes by the ERC Scientific Council.

As a team member, it is possible to participate in more than one ERC grant. Please refer to the ERC Work Programme 2016 (section “Eligibility criteria”) and to the relevant call for more information.

Q: Under an ERC 2019 Proof of Concept (PoC) project, are time sheets needed for the Principal Investigator (PI)?
A:

No, the time sheets are not needed for the contractual obligations.

For more information, please refer to the Multi-Beneficiary Model Grant Agreement for the ERC Proof of Concept (PoC) Lump Sum Pilot (H2020 ERC MGA PoC Lump Sum Pilot — Multi & Mono).

Q: Under ERC 2019 Proof of Concept (PoC) call, which is the general rule for Principal Investigator (PI) commitment?
A:

The Principal Investigator (PI) should be employed or engaged by the Host Institution of the ERC PoC Grant during its entire duration. There is no minimum commitment percentage of the working time required from the PI applying for an ERC 2019 PoC call. However, in the grant agreement, PIs must enter a minimum of their working time, as they are responsible for managing the ERC PoC project. It is essential that the cumulative percentage commitment that the PI spends on the ERC PoC action and on the main ERC StG/CoG/AdG Grant (if still ongoing) does not exceed 100%.

For more information please refer to the ERC Work Programme 2019.