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For FP7 projects, the time necessary to be spent in the office by the staff recruited for the project depends on the rules of the Host Institution and the applicable national legislation. However, according to Article II.15.1 of the General Conditions to the ERC Grant Agreements (Single and Multi-Beneficiary), only the costs of the actual hours worked by the persons directly carrying out work under the project can be charged.
In principle, it is expected from the host institutions to have the human resources necessary for the action at the start of the project.However, for ERC grants in FP7, recruitment costs may be eligible as direct costs.
To be eligible, expenses linked to the recruitment of project staff have to be in line with the general management practice and rules of the Host Institution/beneficiary and comply with the eligibility criteria of Article II.14 of the General Conditions to the ERC Grant Agreement (Single and Multi-Beneficiary), being directly traceable to the ERC project.
In FP7, payments for retired researchers can be charged to the project if they are in line with applicable national law and practice, as well as with the specific rules applicable to and in the Host Institution.
The payments should be made via the Human Resources Payroll system.
For ERC projects under FP7, the number of hours that makes a person-month can vary between different Host Institutions. Beneficiaries must calculate their specific productive hours according to the general practice in the Host Institution.
In case different categories of personnel have different working conditions, individual productive hours may be calculated. For the calculation method and examples, please refer to Part 2 B, section 1 on art.II.15 of ECGA, sub-section 1.(a), in the FP7 Guide to Financial Issues.The benchmark is 1680 hours based on 210 workable days and a 8 hour working day (Guide to financial issues Part 2B, section 1 on article II.15 of ECGA, sub-section 1.(a.2), in the FP7 Guide to Financial Issues).
Academic fees may be due by post-graduate students back to their respective universities. In FP7, sometimes, in cases of work performed by the student for the university, the student may be exempt to pay (part of) the fee. This predetermined income for the university is eligible as personnel cost when there is a labour contract with the student in which the amount is indicated.
The other conditions of Article II.14.1 of the ECGA (Single and Multi-Beneficiary) have to be fulfilled as well.