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As an ERC grant holder, you must submit to the European Research Council Executive Agency, ERCEA, the scientific and financial reports set out in Article 20 of your Grant Agreement. However, different reporting periods for scientific and financial reports are foreseen. Normally, the financial reporting period is 18 months, whereas scientific reports are due halfway through and at the end of the project.

What to know before you start drafting your scientific report

The mid-term report is a form of scientific interim progress report that shall allow the Scientific Officers to monitor the project and its achievements, but also possible difficulties encountered, and if need be, to ensure a closer follow up from our end.

The financial and scientific reporting are decoupled in the case of ERC grants. This means that for Scientific Officers the mid-term scientific report is the main moment of interaction with a running ERC funded project.

In your report we ask you to flag the difficulties encountered, including the absences for medical reasons (or other) of team members and indicate what mitigating measures have been taken, if any. Let us also know if an amendment has been requested in order to address changes during the project execution. You are expected to address this kind of issues in your report and describe how you handled them (the report does not replace an amendment!).

The same applies in respect of project outputs (publications, conferences, documentaries etc). It needs to be done in the relevant section on Continuous Reporting, and if they are delayed, please indicate in the narrative section what the new schedule is.

You should also know that it happens quite often that Scientific Officers are sending the first report back to you requesting additional information. In this respect, please do not worry too much, they will certainly get back to you with additional questions/comments if they believe something is missing or not clear enough in your report.

For the keywords, please use only those that are meaningful for your project. We may use them e.g. for searches in our own database re specific disciplines, topics, methods.

The structure of your scientific report

The report is web-based and the information will be submitted after filling-in the respective fields on the Funding and Tenders Portal.

Your scientific report consists of two parts:

Part A of your scientific report is automatically generated by the Continuous Reporting functionality that is activated at the time your project stats.

It contains:

  • The cover page

  • Summary for publication
    It is meant to be a summary of the overall objectives of your project, work performed and main results achieved. It is important to know that the information here will be published in CORDIS once your report is approved. Then, this section must be drafted as a “stand-alone” text, with no references to other parts of the report. Max ~7.500 characters.
  • Follow up of your deliverables on Ethics and the Data Management Plan
  • Dissemination and exploitation of results
  • Scientific publications
    Intellectual property rights resulting from the project
    Open Reseach Data
  • Questionnaire covering other issues relating to the project implementation and the economic and social impact.

When you submit your report, the IT tool captures the information from the continuous reporting module to generate the corresponding part A of your report. Make sure the information there is up-to-date before the scientific report is “locked for review”. Updates entered after this step will be included in the following period.

Part B is the narrative part of your scientific report that includes:

  • A concise overview of the progress of the scientific work, as compared to the Description of the Action given in the grant agreement.
  • A section dedicated to point out problems and difficulties (if any), both with regard to the scientific work, as well as with regard to the project implementation. It is also the place to indicate any corrective actions you may envisage.
     
  • Research expeditions, awards and recognitions that you or your team members have received for your research.
     
  • Dissemination of results to academic and non-academic audience that you would like to highlight. You can also provide information on any other project output, such as software, tools, or media.

Depending on the scientific discipline and type of research, some sections of the ERC scientific report may not apply to your project.